When addressing a letter, it’s important to follow proper formatting and use the appropriate format for the recipient’s address. Here’s a standard way to address a letter:
Sender’s Name Sender’s Mailing Address City, State, ZIP Code Country (if applicable)
Date
Recipient’s Name Recipient’s Title (if applicable) Recipient’s Organization (if applicable) Recipient’s Mailing Address City, State, ZIP Code Country (if applicable)
Salutation (Dear Mr./Ms./Dr. Last Name, or Dear Sir/Madam,)
Body of the Letter
Closing (Sincerely, Regards, Best regards, etc.)
Your Name (typed) Your Title or Affiliation (if applicable) Your Contact Information (optional)
Here’s an example of a properly formatted address:
John Smith 123 Main Street Anytown, CA 12345 United States
July 11, 2023
Jane Doe Marketing Manager ABC Company 456 Elm Street Othertown, NY 67890 United States
Dear Ms. Doe,
Body of the Letter
Sincerely,
John Smith CEO, XYZ Corporation Email: johnsmith@example.com Phone: (555) 123-4567
Ensure that you use the correct spelling, punctuation, and capitalization in both the sender’s and recipient’s addresses. Additionally, verify the appropriate titles and organization names to demonstrate respect and professionalism in your letter.